Answer telephones and refer calls to the appropriate person/organization.Sort and distribute mail including general email inquiries.Monitor and purchase supplies along with organizing supplies and office records.Support the Executive Director in planning, implementing and documenting policies and procedures for the daily operations of the Center.Manage building security systems with tenant and partner organizations, including issuing and tracking main door access fobs, alarm codes and keys.Assist with monitoring and scheduling general maintenance of building and grounds.Ensure all Center facilities are safe, clean, organized, staffed for opening and closing, and prepared for users/renters - especially outside of regular Center hours.Field all external space inquiries and manage our external rental process including rental agreements and invoicing.Coordinate facility scheduling and make decisions regarding priority of use, in conjunction with the Executive Director for internal and external users.Provide staff coverage for the Center as needed, greeting visitors in a positive and professional manner.Provide support for daily Center operations.

Complete 1099 forms and year end QuickBooks maintenance. Work with a professional accountant to complete tax documents as required by state and federal government for non-profits.Preparation for and assistance during financial audits.Maintain and run monthly financial reports for the organization’s finance committee and for all grants received by the organization.Assist in the development and monitoring of our budget.Reconciliation of organization’s accounts.Complete monthly rent billing for tenant and partner organizations.General bookkeeping duties including accounts payable and receivable.Manage financial activities and maintain appropriate financial records. The Office Manager should be a team player and support the Center’s organizational values including a commitment to inclusion, racial equity, and a high level of integrity, accountability, and transparency. The position will also serve as a nexus and coordinator with all tenant and partner organizations, as well as external partners, and vendors. Primary duties include bookkeeping, facilities management, oversight of the volunteer greeter program, and general administrative support. The Office Manager maintains a positive working environment, helping to fulfill our mission to serve as a headquarters for LGBTQ+ and allied social justice seeking non-profit organizations, as well as providing a welcoming, safe and inclusive gathering/meeting space for our community. The Office Manager supports the Equality Community Center, a non-profit organization, in day-to-day operations through general office support, financial management, program and administrative support.

Office manager bookkeeper resume